Associate Director of Athletics
Summary
| Title: | Associate Director of Athletics |
|---|---|
| ID: | 1373 |
| Department: | Athletics and Wellness |
Description
Convent of the Sacred Heart is New York City's oldest independent school for girls. As an independent, Catholic school, educating students in Pre-K through 12, we are part of an international network of 160 schools. We are committed to a set of principles shared by all Sacred Heart Schools. Known as the "Goals and Criteria," these principles articulate the core components of a Sacred Heart education and charge our community with a unified educational mission.
At the heart of our philosophy is the belief that each child possesses unique gifts. Our job is to unearth those gifts, nurture them, and empower each child of the Sacred Heart to share those gifts with the global community. Convent of the Sacred Heart is committed to building a community that is anti-racist, anti-bias, fair, inclusive, and welcoming to everyone and seeks candidates who connect to our Mission and Goals.
Associate Director of Athletics
Full Time
Beginning July, 2025
Position: Associate Director of AthleticsAt the heart of our philosophy is the belief that each child possesses unique gifts. Our job is to unearth those gifts, nurture them, and empower each child of the Sacred Heart to share those gifts with the global community. Convent of the Sacred Heart is committed to building a community that is anti-racist, anti-bias, fair, inclusive, and welcoming to everyone and seeks candidates who connect to our Mission and Goals.
Associate Director of Athletics
Full Time
Beginning July, 2025
Reports to: Head of Athletics & Wellness
FLSA: Exempt - full-time (12 months)
Salary Range: $100,000 - $120,000
Start Date: July, 2025
Convent of the Sacred Heart in New York City, has engaged DovetailED to lead a search for an Associate Director of Athletics beginning in the 2025-26 school year. Interested candidates should review the Opportunity Statement (https://bit.ly/3FwlhyV) and submit a cover letter, resume, and list of references as a consolidated PDF to Zack Lehman, President at DovetailED Talent Sourcing, at zack@dovetailedsourcing.com.
Convent of the Sacred Heart Associate Director of Athletics Opportunity Statement Link: https://bit.ly/3FwlhyV.
ATHLETICS PHILOSOPHY:
Convent of the Sacred Heart’s athletics philosophy centers on using sports to teach life lessons, fostering both individual growth and team success in the pursuit of excellence. We guide students in discovering athletic endeavors that resonate with them, creating an environment where they can experience joy, fulfillment, and personal growth. Simultaneously, we challenge students to develop the skills, mindset, and resilience necessary to excel at the highest levels, fostering a competitive spirit and nurturing a lifelong passion for movement and wellness.
We are a member of the Athletic Association of Independent Schools (AAIS), which operates within the NYSAIS Athletic Association.
POSITION SUMMARY:
The Associate Director of Athletics oversees the daily operations of the school’s interscholastic athletics program, which includes 35 teams across 13 sports in grades 5-12. This role is responsible for sustaining and enhancing all aspects of the program, with a strong emphasis on coach recruitment, development, and retention. Key responsibilities include managing budgets, coordinating schedules, overseeing facilities, ensuring compliance with regulations, and leading internal and external communications. Additionally, this role fosters a positive and inclusive athletic culture, supports student-athlete well-being, and strengthens community engagement to foster a culture of excellence in athletics.
This is a full-time, 12-month, exempt position reporting to the Head of Athletics & Wellness.
KEY RESPONSIBILITIES:
- Coach Development & Support
- Partner with the Head of Athletics & Wellness to deliver a clear vision of athletic excellence centered on effective coach recruitment and development
- Lead the hiring, onboarding, and support of coaching staff for all athletic teams (grades 5-12)
- Deliver a structured mentoring and evaluation system to enhance coaching quality and retention
- Facilitate player evaluations, goal-setting, and post-season meetings with coaches to maintain accountability and consistency
- Collaborate to provide ongoing professional development opportunities for coaches
- Athletic Operations & Scheduling
- Develop and manage the master schedule for practices and competitions across all teams
- Oversee transportation logistics
- Manage outside facility rentals and field permits for athletics
- Coordinate with officials and assignors to ensure compliance with league regulations
- Organize and oversee game-day operations and athletic events
- Communication & Community Engagement
- Manage athletics social media accounts to highlight programs and achievements
- Maintain up-to-date and accurate athletic department pages on the school website in collaboration with the Communications team
- Communicate effectively with students, parents, coaches, administrators, and staff regarding athletic events and initiatives
- Develop strategies to increase school spirit and attendance at athletic events
- Represent the athletics program at events, ensuring a positive and supportive fan experience
- Build relationships with club program directors and middle school admissions teams to strengthen student-athlete pathways
- Program Development & Student-Athlete Experience
- Support the Mission, Goals and Criteria of Sacred Heart and apply our aligned core values system to all athletic teams
- Oversee video and statistical analysis operations for varsity teams, ensuring consistent use for performance enhancement
- Reform the Student-Athlete Leadership/Advisory Council with clear goals and initiatives to enhance its impact
- Strengthen middle school and sub-varsity programs by integrating them into the overall athletics vision
- Foster a positive and inclusive athletic environment
- Collaborate with faculty, staff, and families to support student-athlete well-being, academic success, and athletic development
- Administration & Logistics
- Organize and oversee student-athlete registration for all teams
- Maintain an up-to-date athletics handbook that outlines policies and procedures, ensuring they are applied consistently across the program
- Adhere to business office policies related to hiring, purchasing, contracts and financial procedures
- Ensure compliance with all relevant league and state athletic policies and regulations.
- Manage the athletics budget, ensuring fiscal responsibility
- Maintain and update inventory of equipment and uniforms as necessary
- Supervise the athletic trainer and collaborate on injury prevention, rehabilitation, and sports performance initiatives
- Additional Responsibilities
- Perform other tasks as assigned by the Head of Athletics & Wellness
- This position will require evening work and some weekend work may be required to support athletic events and programs
- Bachelor’s degree required, Master’s degree preferred
- Experience in athletic administration or a similar leadership role
- Prior experience working in a K-12 educational setting
- Proven ability to manage and develop coaches within an athletic department
- Excellent verbal and written communication skills.
- Strong leadership, supervisory, and interpersonal skills that promote collaboration and foster a positive, inclusive, and supportive environment.
- Organizational and time management skills to prioritize tasks, meet deadlines, and manage the day-to-day operations of a large athletics program.
- Proven ability to manage stress and maintain adaptability in a fast-paced environment, with flexibility, patience, and a sense of humor.
- Growth mindset with a passion for learning, self-improvement, and staying current with industry best practices.
- Commitment to diversity, equity, and inclusion, ensuring a welcoming environment for all.
- A willingness and commitment to advance the goals and mission of Sacred Heart.
- Knowledge of athletic rules, regulations, and best practices, ensuring compliance with league and state policies.
- Experience in coaching, with the ability to identify, hire, develop, and retain top coaching talent.
- Dedication to fostering sportsmanship and promoting a culture of integrity and respect.
It is the policy of Sacred Heart to provide equal employment opportunity to all employees and applicants. This means that all employees and applicants will be treated on an equal basis without regard to race, religion, color, creed, gender, gender identity or expression, transgender status, national and ethnic origin, ancestry, disability, age, military or veteran status, marital and partnership status, citizenship status, caregiver status, sex (including pregnancy), sexual orientation, sexual and reproductive health decisions, height or weight, predisposing genetic characteristics, criminal history, actual or perceived domestic violence victim status, or any other characteristic protected by applicable state, federal or local law (collectively referred to herein as “Protected Classifications”).
In addition to the Protected Classifications set forth in this EEO Policy, the School also prohibits any form of discrimination or harassment based on being a certified medical marijuana patient, pre-employment marijuana testing, unemployment status, sexual and reproductive health decisions, salary history, arrest or conviction, or domestic violence victim status in accordance with state law.
This policy applies to all terms, conditions and privileges of employment, including but not limited to: hiring, training, faculty development, transfers, promotion, compensation, benefits, educational assistance, employee facilities, termination, and retirement.
